Numbers That Speak for Themselves

Call-to-Text didn't just cut down the number of calls coming in. It gave staff a faster way to resolve patient needs and freed up time that used to disappear into phone tag and long hold times.

50%

Inbound calls rerouted to text

Half of all inbound calls between October and December 2022 were triaged through OhMD's Call-to-Text tool instead of tying up phone lines

12,600

Calls accounted for

Between October 2022 and January 2023, OhMD's Call-to-Text tool accounted for 12,600 calls, roughly 119 rerouted per business day

4.5 min to under 50 sec

Faster resolution per contact

Average phone call time dropped from 4.5 minutes to voicemails of no longer than 50 seconds for calls routed through call-to-text

Challenge

Overwhelming Call Volume Was Hurting the Patient Experience

Farmington Family Practice, like many busy family practices, was seeing call volume climb to the point where it was interfering with the experience they wanted to provide. Patients were frustrated by heavy reliance on phone calls, long waits, and repeated rounds of phone tag. Compounding the problem, the practice lacked a reliable answering machine or voicemail setup, meaning callers with non-urgent questions often had no good way to leave a message and wait for a callback.

Solutions

Feature 1

Call-to-Text Triage

OhMD's Call-to-Text tool gave callers with non-urgent issues a faster alternative to navigating a phone tree and waiting on hold, converting what would be a multi-minute call into a text that could be read and answered in seconds.

Feature 1

Two-Way Texting to End Phone Tag

Staff could respond to patient needs asynchronously through two-way texting, eliminating the repeated back-and-forth of missed calls and voicemails.

Feature 3

Transcribable Voicemail with Automated Follow-Up

Callers who left a voicemail through the system had it automatically transcribed and followed up with a text, ensuring no patient inquiry got lost.

Real world results for a high volume practice

In just a few months, Call-to-Text fundamentally changed how Farmington Family Practice handled its phone lines, giving both patients and staff back valuable time every day.

40% of routed calls

Converted to the transcribable voicemail feature with automated text follow-up.

10% of routed calls

Converted directly into a text conversation with staff.

woman holding cell phone looking at results with cup of coffee near her

Don’t take our word for it

"Patients used to wait on hold just to ask a simple question. Now they text us and get an answer in seconds. It's changed the whole feel of our front office."

Farmington Family Practice

Check the customer stories

  • “Everyone is selling AI for scheduling, but that isn’t where our biggest bottlenecks are. Automating scheduling is helpful, but automating clinical communication is transformational. OhMD and Nia are solving the complex, high-volume medication and triage workflows that actually bog down our practice. That’s where the real impact is, and we feel it every day.”

    Kim Eickhorst

    MD, Dermatology Associates of Western Connecticut

    three nurses on phonec calls answering patient questions

Discover real success stories

  • “Everyone is selling AI for scheduling, but that isn’t where our biggest bottlenecks are. Automating scheduling is helpful, but automating clinical communication is transformational. OhMD and Nia are solving the complex, high-volume medication and triage workflows that actually bog down our practice. That’s where the real impact is, and we feel it every day.”

    Kim Eickhorst

    MD, Dermatology Associates of Western Connecticut

    three nurses on phonec calls answering patient questions

Discover real success stories

  • “Everyone is selling AI for scheduling, but that isn’t where our biggest bottlenecks are. Automating scheduling is helpful, but automating clinical communication is transformational. OhMD and Nia are solving the complex, high-volume medication and triage workflows that actually bog down our practice. That’s where the real impact is, and we feel it every day.”

    Kim Eickhorst

    MD, Dermatology Associates of Western Connecticut

    three nurses on phonec calls answering patient questions

Discover real success stories

  • “Everyone is selling AI for scheduling, but that isn’t where our biggest bottlenecks are. Automating scheduling is helpful, but automating clinical communication is transformational. OhMD and Nia are solving the complex, high-volume medication and triage workflows that actually bog down our practice. That’s where the real impact is, and we feel it every day.”

    Kim Eickhorst

    MD, Dermatology Associates of Western Connecticut

    three nurses on phonec calls answering patient questions

Ready to cut Your call volume in half?

See how OhMD's Call-to-Text can reduce phone tag and improve patient access, just like it did for Farmington Family Practice.

Ready to cut Your call volume in half?

See how OhMD's Call-to-Text can reduce phone tag and improve patient access, just like it did for Farmington Family Practice.

Ready to cut Your call volume in half?

See how OhMD's Call-to-Text can reduce phone tag and improve patient access, just like it did for Farmington Family Practice.